Contributions and Expenditure

Funding for OCHA planned activities derives from two main sources — assessed contributions through the United Nations Regular Budget and extrabudgetary donor contributions.

United Nations Regular Budget

The United Nations Regular Budget is approved by the General Assembly every two years and allocated on an annual basis. The Regular Budget funds some core activities at headquarters, covering staff and non-staff costs, travel, equipment leasing, supplies and other common costs. It also includes an amount for grants for United Nations Agencies, providing emergency relief in the event of a natural disaster. This component is not used to fund staff and non-staff costs.

Regular Budget for 2008 (US$)
Budget Appropriation Expenditure Exp. Rate
Regular Budget 13,383,600 13,383,600 14,222,993 106%

In 2008, Regular Budget expenditure was $14.2 million (including $663,785 in grants to United Nations agencies for emergencies), with staff costs accounting for $10.5 million and non-staff costs for $3 million. Regular Budget expenditure exceeded the budget for 2008 in the area of staff costs, which slightly exceeded the estimated budget.

Despite the increase in requirements for OCHA activities, acknowledged as a core part of United Nations activities, the appropriation from the Regular Budget has not increased correspondingly. In relative terms, the Regular Budget appropriation has declined from 16 percent in 2002 ($10.3 million) to six percent of OCHA final budget in 2008. Efforts to significantly increase Regular Budget funding for the biennium 2010-2011 did not produce the desired outcome.

Extrabudgetary Donor Contributions

Extrabudgetary donor contributions are administered through a series of trust funds. The contributions are received as earmarked or unearmarked, indicating the degree of flexibility stipulated by donors in the use of these contributions.

Earmarked contributions may only be used for the specific offices or projects indicated by the donor. Earmarked extrabudgetary contributions are allotted upon receipt to the specific project for which they are earmarked. They may not be used to supplement shortfalls in other countries or projects without the consent of the donor.

Unearmarked contributions are provided for use at OCHA discretion. OCHA allocates contributions to a field office or headquarters activities detailed in its cost plans, accounting for cash balances and anticipated earmarked contributions. Unearmarked contributions may initially be used as “advances” to cover the cost of activities until earmarked funds that have been pledged are received. OCHA also receives “loosely” earmarked contributions that have some conditions attached, but afford OCHA discretion within parameters defined by the donor. The two main trust funds used to manage extrabudgetary donor contributions are the Trust Fund for the Strengthening of OCHA and the Trust Fund for Disaster Relief Assistance. For more information on OCHA trust funds see Annex III.

OCHA received a total of $147.0 million in extrabudgetary donor contributions, including $10.4 million for the reserve funds. The reserve funds serve as internal accounting mechanisms ensuring effective cash management, particularly at the year’s beginning and end, when unearmarked contributions are limited.

Extrabudgetary Contributions for 2008 (US$)
Headquarters Field Reserve Funds Total
Extrabudgetary contributions 45,969,816 90,681,312 10,396,467 147,047,595

Extrabudgetary Expenditure

In 2008, extrabudgetary expenditure was $195.1 million, of which headquarters accounted for $73.7 million (38 percent) and the field $121.4 million (62 percent).

Extrabudgetary Resources for 2008 (US$)
Budget Contributions Expenditure Exp. Rate
Extrabudgetary resources 220,669,164 147,047,595 195,082,862 88

The rate of expenditure for extrabudgetary activities was 88 percent. OCHA response to sudden onset and rapidly changing emergencies throughout the year left some funds unused with respect to those activities. Examples include Georgia (37 percent) and Myanmar (47 percent).

Part of the extrabudgetary expenditure in 2008 was $15.3 million, drawn from the Special Account for Programme Support, to fully fund administrative costs and common services provided by the United Nations. Because the Special Account is funded through levies on OCHA extrabudgetary activities through the trust funds, $19.2 million was levied and transferred to the Special Account for Programme Support to fund support of OCHA mandated activities.

Expenditure in 2008
Final Budget Expenditure Expenditure Rate
Regular Budget Activities 13,383,600 14,222,993 106.3%
Extrabudgetary Activities
Headquarters Activities:
Office of the Under-Secretary-General/Emergency Relief Coordinator 4,815,032 3,975,679 82.6%
Executive Office/Administrative Office 20,395,461 18,782,259 92.1%
Coordination and Response Division 7,116,596 5,735,922 80.6%
Emergency Services Branch 8,320,424 7,599,033 91.3%
External Relations & Support Mobilization Branch 6,834,785 6,053,561 88.6%
Coordination Support 11,173,015 9,360,220 83.8%
Policy Development & Studies Branch 10,843,855 7,336,726 67.7%
Advocacy & Information Management 16,983,219 14,721,308 86.7%
Other Headquarters Activities 150,514 150,514 100.0%
Total Headquarters Activities 86,632,901 73,715,221 85.1%
Field Activities:
Integrated Regional Information Networks 11,013,484 11,050,749 100.3%
Regional Offices
Regional Office for Central and Eastern Africa 3,413,494 3,396,092 99.5%
Regional Office for Southern Africa 3,811,611 3,097,672 81.3%
Regional Office for West Africa 4,253,854 4,191,736 98.5%
Regional Office for the Middle East, North Africa & Central Asia 4,166,290 3,958,466 95.0%
Regional Office for Asia and the Pacific 5,723,446 5,041,328 88.1%
Regional Office for Latin America and the Caribbean 4,175,709 3,659,433 87.6%
Sub-total 25,544,404 23,344,727 91.4%
Africa
Burundi 871,848 816,728 93.7%
CAR 2,322,541 2,314,846 99.7%
Chad 4,768,389 4,766,714 100.0%
Côte d’Ivoire 4,265,263 4,258,656 99.8%
DRC 13,511,570 12,046,722 89.2%
Eritrea 537,563 537,381 100.0%
Ethiopia 3,609,660 3,029,349 83.9%
Guinea 997,815 823,187 82.5%
Kenya 2,364,120 2,223,001 94.0%
Niger 1,964,959 1,115,329 56.8%
Somalia 5,144,053 4,217,434 82.0%
Sudan 19,338,572 19,296,767 99.8%
Uganda 4,185,911 3,695,656 88.3%
Zimbabwe 2,366,843 2,307,277 97.5%
Sub-total 66,249,107 61,449,046 92.8%
Middle East
Iraq 4,813,181 3,321,445 69.0%
oPt 5,207,508 4,463,667 85.7%
Sub-total 10,020,689 7,785,112 77.7%
Asia
Afghanistan 2,632,402 2,449,753 93.1%
Indonesia 1,246,521 1,183,849 95.0%
Myanmar 3,631,308 1,709,912 47.1%
Nepal 2,119,865 1,920,073 90.6%
Pakistan 239,666 238,732 99.6%
Sri Lanka 3,405,849 3,082,830 90.5%
Timor-Leste 916,925 788,154 86.0%
Sub-total 14,192,536 11,373,304 80.1%
Europe
Georgia 486,413 181,615 37.3%
Russian Federation 362,820 333,373 91.9%
Sub-total 849,233 514,988 60.6%
Latin America and the Caribbean
Colombia 3,429,731 3,319,935 96.8%
Haiti 979,815 772,516 78.8%
Sub-total 4,409,546 4,092,451 92.8%
Miscellaneous Field Activities 1,757,264 1,757,264 100.0%
Total Field Activities 134,036,263 121,367,641 90.5%
Total Extrabudgetary Expenditure 220,669,164 195,082,8621 88.4%
Total Expenditure — Regular and Extrabudgetary activities 234,052,764 209,305,855 89.4%
1 — Extrabudgetary expenditure consists of direct expenditure on programme and administrative activities totaling $175,872,712 and programme support charges levied of $19,210,150.

Miscellaneous Income

In addition to assessed contributions received through the United Nations Regular Budget and extrabudgetary donor contributions, OCHA also received $21.2 million in other income. This includes adjustments, transfers, refunds and other income, such as interest and savings in prior-year unliquidated obligations.