NGOs interested in applying for funding under the Yemen Humanitarian Fund (HF) have to participate in an eligibility process. The main objective is to ensure that the OCHA Humanitarian Financing Unit (HFU) is equipped with the necessary information about the capacities of NGO partners that could have access to funding as prescribed by the YHF accountability framework.
The Assessment Process
The eligibility process is comprised of two inter-linked steps, each with its own review and feedback system to ensure transparency. You will find below an overview, with details of the steps and how to apply:
Step 1 - Statement of Interest by Prospective NGOs
Prospective national and international NGOs working in Yemen who are interested in receiving funding from the YHF must first make a ‘statement of interest’ by contacting the Humanitarian Financing Unit (HFU) via email at email@example.com and submitting the following information:
- YHF Registration Form – duly completed, including contact details and brief information on the organisation’s sectors of operations, geographical areas of work and funding levels.
- Copy of the Registration Certificate of the NGO (in Yemen and/or in home country for international NGOs)
- Copy of the Mission Charter and/or Constitution of the organisation
- Copy of the Passport or Identity Card of Organisation’s Executive Director (person ultimately legally responsible within organisation – i.e. Secretary General or President, not the Country Director)
The HFU will review the information to ensure that only organisations that have a mandate that is aligned to the one of the UN and who work in sectors and geographical locations that are likely to be supported through YHF funding; are invited to participate in the Capacity Assessment process, as it is time-consuming for both the partner and the HFU. Candidates that do not meet the minimum requirements will be notified via email stating the reasons for the rejection of their application.
Step 2 - Capacity Assessment Process and Risk Rating
Upon completion of Step One, the prospective NGO partner will be invited to register in the Grants Management System (GMS), which is an online database system specific for the Yemen HF and managed by OCHA. Once the NGO profile has been activated in the GMS, the partner will be in a position to access the Due Diligence module and complete a number of sections, as well as upload documentation required for OCHA to complete the capacity assessment process. The documents required to be uploaded in the GMS are outlined in the HF Registration Checklist and include manuals and policies, annual reports, financial statements and audit reports, governance documents and five signed UN Declarations.
Once a partner has completed all information in the GMS, uploaded the required documents outlined in the Checklist, and submitted the request online, the HFU will complete a capacity assessment. The assessment methodology includes a desk review of the documentation uploaded by the partner to review the institutional, technical, management and financial capacities of partners. Using a scoring and weighting system an overall ‘score’ will be given to organisations. Eligible partners will be categorised as low, medium or high risk, which in turn determines the operational modalities and control mechanisms that will be applied, including for disbursement, reporting, monitoring and maximum budget amount as outlined in the YHF Operational Manual. Partners who fail to qualify and are considered ineligible for YHF funding will be given another opportunity to submit an application for a Capacity Assessment to the HFU after 6 months.