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NHF-funded borehole in Bama's GSSSS IDP camp, Borno State.

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Allocation process

There are two types of allocations: Standard and Reserve allocations.

Standard Allocation

It is normally the process through which the majority of funding is channelled to priority activities within the HRP. Funding permitting, at least two standard allocation processes are usually conducted during a year, based on Allocation Strategy Papers formulated under the leadership of the UN Humanitarian Coordinator (HC), supported by the NHF Advisory Board.

The indicative process for a standard allocation includes the following stages:

Step Description Stakeholders involved
1. Allocation strategy paper development Development and launch of allocation paper at the request of the HC, in consultation with humanitarian partners using existing coordination mechanisms. HC 
AB
NHF
Sector coordinators Sector members
OCHA HQ/FCS
2. Submission of project proposals Call for proposals, disseminated through sectors. 
Eligible partners prepare project proposals that address priorities identified in the allocation paper and submit online in the Grant Management System (GMS).
Partners
Sector coordinators
3. Preliminary review Preliminary review of submitted proposals for completeness (compliance with application template), eligibility of partner, and non-duplication of proposals. NHF
4. Strategic review Sector Strategic Review Committees (SRCs) review submitted proposals using scorecards in GMS focusing on: (i) strategic relevance, (ii) programmatic relevance, (iii) cost effectiveness, (iv) management and monitoring, and (v) engagement with coordination mechanisms. SRCs
NHF
5. Preliminary endorsement by Humanitarian Coordinator SRC-recommended projects presented to the HC and AB for review and pre-approval. The presentation summarizes the expected outcomes/results of the recommended projects including the link to the priorities outlined in the allocation paper for the HC’s and AB’s consideration and comparison to the initial Allocation Paper. AB
NHF
6. Technical and financial review Sector Technical Review Committees (TRCs) review pre-approved projects to ensure (i) they meet technical sector and NHF requirements, and (ii) budget provisions are appropriate and feedback to partners. NHF and OCHA HQ/FCS conduct financial review. Partners revise and re-submit their proposals - maximum 3 times after which, if the project still does not meet quality standards, it is rejected. Technically sound and financially cleared projects are recommended to the HC for approval. NHF
TRCs
OCHA FCS
7. Final approval by Humanitarian Coordinator HC approves recommended projects, and signs grant agreements (GAs). Partners and OCHA FCS Finance counter-sign GAs. NHF 
Partners
OCHA FCS Finance
8. Disbursement Fund disbursed to partners as per NHF operational modalities. OCHA FCS
Partners
  A Standard Allocation process takes usually about 4 - 6 weeks.

Reserve Allocation

This process is used for the rapid and flexible allocation of funds in the event of unforeseen emergencies or to address emerging humanitarian needs. It accommodates allocations which respond to specific humanitarian situations necessitating a coordinated response outside the standard allocations. Whenever a Reserve Allocation is activated under the ‘emergency response window’ (see, NHF Operational Manual), only pre-selected and directly invited partners are eligible to submit funding proposals.

The indicative process for a reserve allocation includes the following stages:

Step Description Stakeholders involved
1. Allocation strategy paper development Development and launch of allocation paper in consultation with humanitarian partners through email and/or other fast means of communication.
Process will include definition, compilation and consolidation of sector priorities and requirements.
HC
AB
NHF
Sector coordinators and members
OCHA HQ/FCS
2. Submission of project proposals Call for proposal disseminated through sector co-leads.
Pre-selected eligible partners prepare project proposals that address priorities identified in the allocation paper and submit online in the Grant Management System (GMS).
Partners
Sector coordinators
3. Strategical, technical and financial review Sector Strategic Review Committees (SRCs) review submitted proposals using scorecards in GMS focusing on: (i) strategic relevance, (ii) programmatic relevance, (iii) cost effectiveness, (iv) management and monitoring, and (v) engagement with coordination mechanisms.
Sector Technical Review Committees (TRCs) review SRCs recommended projects to ensure (i) they meet technical sector and NHF requirements, and (ii) budget provisions are appropriate and feedback to partners. NHF and OCHA HQ/FCS conduct financial review.
Partners revise and re-submit their proposals - maximum 3 times after which, if the project still does not meet quality standards, it is rejected.
Technically sound and financially cleared projects are recommended to the HC for approval.
SRCs
NHF
TRCs
HQ/FCS
4. Final approval by Humanitarian Coordinator HC approves recommended projects, and signs Grant Agreements (GAs).
Partners and OCHA FCS Finance counter-sign GAs.
NHF
Partners
OCHA FCS Finance
5. Disbursement Fund disbursed to partners as per NHF operational modalities OCHA FCS
Partners
A Reserve Allocation process takes usually about 3 weeks.

Information about current and upcoming allocations is shared directly through the response sectors and partners. You can find information on past allocations below: 

Past Allocations
2017 First Standard Allocation Paper
2017 First Standard Allocation Dashboard
2017 Second Standard Allocation Paper
2017 Second Standard Allocation Dashboard
2018 First Reserve Allocation Paper
2018 First Reserve Allocation Dashboard
2018 Second Reserve Allocation Paper
2018 Second Reserve Allocation Dashboard
2018 Third Reserve Allocation Paper
2018 Third Reserve Allocation Dashboard
2018 Fourth Reserve Allocation Paper
2018 Fourth Reserve Allocation Dashboard
Summary of 2017 and 2018 Allocations as of 15 August 2018