NGOs must undergo the due diligence and capacity-assessment process to determine their eligibility for funding and risk rating.
One of the major pillars of the CBPF accountability framework is the capacity assessment to systematically review the partner’s institutional, technical, management and financial capacities, and to ensure the fund has the necessary information to make an informed decision about eligibility and initial risk rating. Once the due diligence and capacity-assessment process is concluded, eligible partners are categorized in three risk-level categories (low, medium and high).
OCHA will carry out a due diligence process and an assessment of the capacity of potential NGO partners. Partners that meet all the due diligence requirements will undergo the capacity assessment to determine eligibility. The assessment is aimed at determining whether the NGO has a sufficient level of capacity in terms of institutional, managerial, financial and technical expertise. This analysis establishes eligibility to receive funding from the PHPF.
The partnership between OCHA and NGOs is governed by PHPF accountability frameworks which include the following steps:
Step 1: Registration: Prospective partners initiate the process to become a partner and request access to Grant Management System (GMS) by contacting the HFU and submitting a copy of registration certificate that indicates the full name of the partner. The registration certificate is required, and is submitted prior to granting access to the GMS to avoid a possible naming discrepancy in GMS that will create delays in generating and preparing the grant agreement and the disbursement process.
Step 2: Due Diligence: Once the registration process is concluded, the partner is granted access to the GMS (gms.unocha.org) and the Due Diligence (DD) process begins. A thorough review of DD applications and documents is performed to ensure that partners meet the minimum requirements listed below and is a key initial step to safeguard the accountability of the Fund.