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Governance, Policy and Guidance

The SSHF falls under the overall authority of the Humanitarian Coordinator, supported by the SSHF Advisory Board and the SSHF Technical Secretariat. The Advisory Board is comprised of senior-level representatives of donors, UN organisations and NGOs. The joint OCHA-UNDP Technical Secretariat, led by OCHA, provides support and advice to the Humanitarian Coordinator and the Advisory Board, and facilitates processes throughout the cycle of allocation, disbursement, monitoring, reporting and project closures. The Inter-Cluster Working Group and the Cluster Coordinators / Co-coordinators play a key role in developing allocation strategies, agreeing on collective priorities, reviewing and recommending project proposals for funding, and reviewing progress towards expected outcomes.

The UNDP Multi-Partner Trust Fund Office in New York serves as the Administrative Agent. The Administrative Agent receives contributions from donors, disburses funds upon decision of the Humanitarian Coordinator to the respective Participating UN Organisations, and provides related financial reports and statements. Participating UN Organisations assume full financial and programmatic accountability for the funds disbursed to them, use the funds to undertake approved projects, and provide related narrative and financial reports.

The UNDP Country Office in South Sudan serves as the Managing Agent to channel funds to NGO partners. Upon decision of the Humanitarian Coordinator, funds for NGO projects are first disbursed by the Multi-Partner Trust Fund Office to the UNDP Country Office in South Sudan for subsequent disbursement to NGOs.

Operational Manual and Visibility

The SSHF Operational Manual defines parameters for its governance and operations. It is designed within the framework provided by OCHA’s global Operational Handbook for Country-Based Pooled Funds, which outlines the rules, requirements and guidelines that apply to all Country-Based Pooled Funds worldwide.

Operational Manual and Annexes, version 1.2

SSHF Operational Manual, version 1.2
Annex 01 SSHF AB ToR
Annex 02 Standard Memorandum of Understanding [template]
Annex 03 Standard Administrative Arrangement [template]
Annex 04 Joint Technical Secretariat_Roles and Responsibilities
Annex 05 Standard Operating Procedures for Strategic and Technical Reviews
Annex 06 Indicative Workflow and Template for a Typical Standard Allocation Strategy Paper/Call for Proposals [revised, version 1.2]
Annex 07 Indicative Workflow for Typical Reserve Allocation Process
Annex 08 SOP for Management and Administration of Project Revision Request
Annex 09 Risk Management Framework
Annex 10 Operational Modalities
Annex 11 Monitoring and Reporting Framework
Annex 12 Non-compliance measures
Annex 13 Guidance on Due Diligence Process and Partner Performance Index [new]
Annex 14 Budget Guidance [new]


Summary of Revisions, April 2019

OCHA South Sudan launched the South Sudan Humanitarian Fund (SSHF) Operational Manual in December 2016, based on the Country Based Pooled Funds (CBPF) Global Guidelines. This ‘light’ revision of the SSHF Operational Manual follows the ‘light’ revision of the CBPF Global Guidelines and its annexes based on lessons learned and feedback from key stakeholders.

SSHF Operational Manual version 1.2 includes the following changes:

  • Revision of Annex 6 (Indicative Workflow for Typical Standard Allocation Process) to include a generic template for a typical Standard Allocation Paper / Call For Proposals
  • New Annex added to provide more detailed information and guidance on the due diligence process and the Partner Performance Index (Annex 13)
  • New Annex added to provide more detailed guidance on the development of project budgets (Annex 14)
  • Terminology: ‘Implementing Partners’ changed to ‘Partners’, to highlight partnership beyond project implementation 


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