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Eligibility & Application

In line with the Global Country-based Pooled Fund guidelines, the UHF funds are channelled to partners that are best placed to deliver prioritized activities in accordance with the agreed strategy and humanitarian principles in a timely and effective manner. The UN agencies, funds and programmes, NGOs and Red Cross movement organizations can receive funds. To be eligible, interested partners undergo a rigorous assessment to ensure they have the capacity to receive the UHF funding. Active participation in the humanitarian coordination system will also be considered during the evaluation of the project proposal for funding.

The Assessment Process

The eligibility process is comprises five interlinked steps, each with its own review and feedback system to ensure transparency.

  • Registration: Prospective partners initiate the process to become a partner by contacting the OCHA’s Humanitarian Financing Unit (HFU), and thereby requesting access to the UHF Grant Management System (GMS). Further details might be requested on a case-by-case basis.
  • Due diligence: Once the registration process is concluded, the partner is granted access to the GMS, and the Due Diligence (DD) process begins. A thorough review of DD applications and documents is performed to ensure that partners meet the minimum requirements.
  • Capacity assessment: In order to be eligible for funding, NGOs must undergo a capacity assessment. As one of the major pillars of the UHF accountability framework, the objective of the capacity assessment is to review the institutional, technical, management and financial capacities of the partner and to ensure that the Fund has the necessary information to make informed decisions about the overall eligibility and risk rating of the partner.
  • Risk Rating: Based on the score obtained during the capacity assessment, eligible partners will be categorized into three risk level categories (low, medium and high).
  • Performance Index: As only eligible partners implement the UHF-supported projects, their risk level will be adjusted by their Performance Index (PI) score. This PI tool is a key part of the accountability framework and will allow the UHF to generate an up-to-date rating of partner performance. The rating of the performance of partners in the implementation of projects will be used alongside the original capacity assessment to determine and adjust partner risk levels as necessary. For example, if a partner is strong in implementing its projects, its performance rating will be high, which could lead to the partner moving from a medium to low-risk rating.

Project proposals from eligible partners who did not address key questions requested by the UHF during ongoing or previous projects’ implementation (e.g., monitoring and audit recommendations, alleged fraudulent cases, etc.) and did not demonstrate to have specific provisions on the prevention of sexual exploitation and abuse (PSEA) and anti-fraud and conflict of interest will not be considered and be excluded from the strategic review. Any technical questions with regards to eligibility and/or partnership arrangements can be directed at OCHA: